Document Management System
Developed in response to challenges faced by:Condominium Owners and Purchasers
when trying to obtain Condominium Documents;Condominum Boards when trying to manage, access and store documents.
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THE DOCUMENT DILEMA
Sections 39(6), 44, & 45 of the Condominium Property Act and Section 31(1) of the Regulation to the Act specify certain documents that must be provided to any Owner, Purchaser or Mortgagee within 10 days of a written request.
In today’s Real Estate market, purchasers don’t have 2 weeks to first obtain and then review documents before removing conditions. The decision-making process is complicated even further when the documents eventually disclosed are incomplete or out-dated.
Unit Owners “should” have these documents at their fingertips, however, the cost and time involved in keeping Owners supplied with up-to-date hard copies of these documents is too prohibitive.
THE SOLUTION
REVINGTON’s DOCUMENT MANAGEMENT SYSTEM
Secure multi-level access to a Condominium Corporation’s Documents
Files are backed up off-site on a daily basis
Basic or Management Option 
BASIC OPTION
LEVEL 1: GUESTS
One or more web pages featuring the Corporation’s General Information and Lifestyle Amenities.
LEVEL 2: TENANTS
All of the above plus:
Newsletters & Notices;
Bylaws & Policies.
LEVEL 3: UNIT OWNERS
All of the above plus:
All documents required for disclosure as per the Condominium Property Act & the Regulation to the Act
MANAGEMENT OPTION
LEVEL 4: BOARD OF DIRECTORS and PROPERTY MANAGER
All of Levels 1-3 plus:
Unlimited storage of all corporate documents;
Ability to edit documents, track “versions”, set “states” (preliminary, finalized)
TROUBLE REPORT FEATURE
Owners and Tenants can submit maintenance issues and/or complaints to the Property Manager and/or Board
Responses and ongoing dialogues are kept within the same report
P.M. and/or Board can choose to post Report for viewing by other Tenants and/or Owners
MANAGEMENT ISSUES FEATURE
Similar to the Trouble Report Feature, but viewable by only the Board or Property Manger.
Ongoing dialogue of issues keeps administrators up-to-date on all issues
Permanent record of all issues and the corrective measures taken
BENEFITS OF THE DOCUMENT MANAGEMENT SYSTEM
BASIC OPTION
Annual fee for basic service is less than most management companies charge for one set of hard copies.
Communicating information to Owners is less onerous for Board Directors.
Owners are always able to keep abreast of the Corporation’s status.
When selling their unit, Owners can immediately supply the necessary documentation.
MANAGEMENT OPTION
Basic Option plus:
Superior communication between Directors and/or Directors and Property Manager.
Trouble Report feature decreases number of calls regarding identical issue. Residents can go online to see of anyone has already reported a common property issue, and what action is being taken.
Built-in Disaster Recovery Plan (Documents are backed up daily).
REVINGTON’s DOCUMENT MANAGEMENT SYSTEM
COMMUNITY THROUGH COMMUNICATION
Click here for a demonstration of the Document Management System
Click here for Corporations enrolled in the Document Management System
